Job Description

Position: Project Funding Coordinator

Definition of Class

• This is a specialized position involving fiscal support in the field of public health. The employee must be able to work with considerable independence and initiative. Work is assigned and reviewed through regular meetings with supervisors.

Duties & Responsibilities

• Maintains and manages budgets to support the effective delivery of public health programs and services.
• Generates and processes invoices, ensuring accuracy and timely submission.
• Coordinates purchasing activities for supplies, equipment, and services required for public health programs.
• Prepare, send, and organize communications and correspondence.
• Attend meetings and accurately record minutes, including key discussion points, action items, and decisions made.
• Ensures compliance with procurement and purchasing policies and procedures.
• Processes financial transactions in County of Erie Finance Management System.
• Maintains organized and accurate financial records including invoices, receipts, purchase orders, and contracts in accordance with established accounting standards and regulations.
• Generates financial reports and summaries to provide staff and stakeholders with insights into budgetary performance, expenditure trends, and financial projections.
• Assists in the administration of grants and funding contracts.
• Ensures compliance with financial regulations, grant requirements, and internal policies through regular audits and reviews of fiscal records and processes.
• Identifies opportunities to streamline fiscal processes, enhance efficiency, and strengthen internal controls to optimize resource utilization.
• Performs other related work as required.

Knowledge, Skills, & Abilities

•  Knowledge of public health services
•  Knowledge of financial and accounting general practices
•  Ability to analyze financial data and trends
•  Ability to prioritize tasks, meet deadlines, and work independently
•  Ability to communicate effectively, both orally and in writing, with individuals from diverse backgrounds
•  Ability to maintain a high degree of efficiency and productivity
•  Ability to problem solve and maintain composure in stressful situations
•  Ability to prepare and maintain reports, as requested
•  Ability to utilize or learn financial management software
•  Ability to utilize spreadsheet applications such as Microsoft Excel
•  Ability to utilize Microsoft Office and other applicable software necessary to perform these duties

Minimum Requirements

• High School Diploma or GED
• Minimum of 3 years in a fiscal support role in accounting or finance
• Must have a Valid Driver's License
• Must Provide Own Transportation

Conditions Of Employment

• The selected candidate will be pre-employment required to obtain, at their own expense, 3 forms of clearance, including PA State Police Criminal History Record Check; PA Child Abuse History; and FBI Criminal History Background Check including finger printing.